Creating a Purchase Order

Create a PO only after reviewing store setup, supplier mappings, and the intended fulfillment workflow. A draft is not an order accepted by the supplier.

Prepare the draft

1. Open Purchase Orders and create a new PO.
2. Select a supplier.
3. Choose the fulfillment method offered for that supplier.
4. Select the receiving location and saved ship-to address where applicable.
5. Add items and review ordered quantities, unit costs, and supplier Part # values.
6. Review payment method, account reference, notes, and minimum-order warnings.
7. Save the draft and inspect its details and PDF.

Saved destinations come from Settings → Setup → Company Addresses. Payment references come from Accounts in the same tab. The receiving location and delivery address have separate purposes.

Check identifiers and totals

Confirm supplier Part # values against the connector’s requirements: Turn14 requires its item ID, Motor State uses its vendor part number, and IMC uses LINECODE_PARTNUMBER. A matching Shopify SKU alone is not sufficient.

Verify quantities, costs, fees, currency, and destination before selecting any send or order action. For Motor State, use a card available on the supplier account rather than a placeholder last-four reference.

Submit deliberately

The detail page offers the actions supported by the PO’s state and supplier configuration. Email sends procurement communications; Order via… queues an API submission. Review the confirmation and API activity before using another channel for the same order.

In setup mode, external actions remain disabled. Coordinate the first live submission with the Stockr team rather than using a real order as a connection test.

Dropship, consolidation, and stock demand

Dropship and consolidation pages can build POs from eligible Shopify order demand. Review customer destinations and the source order coverage. A stock automation rule can create drafts based on configured reorder policies.

See automation for action controls, and purchase orders for lifecycle details. When goods arrive, use receiving inventory.