Purchase Orders
A Stockr PO holds one supplier’s items, quantities, prices, destination, payment references, and activity. Start with the creation guide.
Order types and preparation
Section titled “Order types and preparation”A standard inbound PO orders stock for a receiving location. Dropship POs link supplier demand to Shopify customer orders. Consolidation groups eligible demand into supplier POs while retaining its source-order context.
Verify Part #, which may differ from your Shopify SKU. Confirm the fulfillment method, saved ship-to snapshot, and receiving location. A delivery address alone does not select where Shopify stock will be updated.
Numbering follows the store’s saved sequence. Supplier-facing order references may also carry installation-specific identity; do not replace them to work around a pending submission.
Documents and submission
Section titled “Documents and submission”A draft can be reviewed before any supplier contact. Use the available PDF and email controls deliberately. Email delivery and supplier API submission are different actions; review the PO activity to identify what actually happened.
For configured API suppliers, Order via… queues submission. Acceptance and supplier references appear on the PO. Stockr prevents ordinary resubmission of an already accepted PO and can defer work while supplier limits are busy.
See supplier integrations for payment, part-number, shipping, and connector requirements. Review supplier confirmation before sending the same order through another channel.
Status and activity
Section titled “Status and activity”The register separates Draft, Open, Failed, and Archived work. Open includes Sent, Shipped, and Partial POs, not drafts or failed submissions. Failed and Archived are lifecycle classifications; consult the activity and visible status rather than interpreting a raw draft state on its own.
Manual receiving leaves a PO Partial while quantities remain and closes it when all lines are received. There is no required separate Received step in that workflow. See the status reference.
Changes and cancellation
Section titled “Changes and cancellation”Available edit actions depend on the order’s state and submission evidence. Check the supplier’s accepted order before changing or replacing anything already sent. Stockr’s local cancel and archive actions do not cancel an accepted supplier order.
For a replacement, confirm the original supplier order is cancelled first. Automation does not automatically recreate a cancelled dropship attempt for the same Shopify order, supplier, and assigned location.
Payments and receiving
Section titled “Payments and receiving”The PO can record invoice number, Paid/Unpaid state, payment method, and a saved account reference. Recording payment details is not itself a charge. Turn14 supplier payment synchronization and optional Shopify customer capture are separate workflows.
When goods arrive, follow receiving inventory. Verify both the PO quantities and Shopify’s destination inventory afterward.
Imported records
Section titled “Imported records”Imported Stocky POs are archival and read-only. Their edit, send, payment, status, and receiving actions are restricted. Duplicate as Stockr PO creates a local draft with remaining unreceived quantities when operational work is needed. Confirm supplier-side commitments before submitting that draft.