Supplier Management

Supplier setup connects your Shopify product data to procurement decisions. Review it per store before enabling orders or automation.

Supplier records

Open Suppliers, add a supplier, and review its company name, contact email, phone, address, account reference, lead time, currency, payment terms, and minimum-order requirements. The supplier contact is used for procurement communications, so verify it before sending a PO.

Supplier settings also control supported fulfillment and payment methods. A vendor’s contact information does not automatically grant API access.

Shopify vendors and pricing

Link the appropriate Shopify vendors or brands to the supplier. Review default supplier mappings when a brand can be sourced from multiple suppliers.

Pricing can include vendor-level rules and item-level overrides. Inspect the resulting PO cost for representative SKUs before relying on the configuration. Do not assume the Shopify SKU, manufacturer part number, and supplier ordering identifier are interchangeable.

Supplier-specific part-number metafields can override the shop-wide PO part-number setting. Set lead times to the supplier’s actual replenishment period so planning uses meaningful inputs.

Locations and labels

Map supplier locations deliberately, and distinguish supplier-backed virtual stock from physically owned inventory. Check the receiving destination for each standard inbound PO.

Label Barcode and Barcode Type settings saved through vendor mappings are brand-level settings. When one brand is linked to several suppliers, they do not become separate label policies for each supplier.

For MFR Part # labels, Stockr uses the shop-wide MFR metafield first and then the brand’s default supplier mapping as a fallback. See label and scanning setup.

Payment references

Use Settings → Setup → Accounts for reusable payment account references. Select the appropriate method and account on a PO. These records contain the requested last-four reference, not a newly registered card at the supplier.

For Motor State, choose a card returned by the connected account and use Refresh cards after the supplier changes its saved cards.

API connections

Choose Integration Type → API and the appropriate connector. The current connectors are Turn14, Motor State, and Parts Authority / IMC. Enter credentials in each Shopify store separately, even when the supplier account is shared.

Read the integration guide for exact credential fields, card selection, supplier Part # requirements, Turn14 workflow modes, and the current IMC transport limitation.

Exporting and importing

Export JSON downloads supplier configuration, mappings, pricing, payment references, and location data. The file can include decrypted API credentials: store it securely and never attach an unredacted export to a support request.

Import JSON can update or create suppliers. Existing suppliers are matched by ID in the current shop and then by case-insensitive name. Imported related mappings, item pricing, payment accounts, and locations can replace existing configuration. Review a backup and the target store before importing.

This is not an automatic migration of another store’s Shopify locations or configuration. Set up new stores separately. See import/export and multiple stores.

Legacy Stocky import behavior and availability are documented in the migration guide.