Configuration

StockrHub is designed to work out of the box, but you can tailor it to match your business workflow. All settings are accessible from the Settings page inside the app.

Company Settings

Your company details appear on purchase order PDFs and email communications sent to suppliers.

Setting	Description
Company name	Your business name as it should appear on POs
Email	Your company contact email (shown on PO documents)
Phone	Your company phone number (shown on PO documents)
Logo	Upload your company logo to brand your PO PDFs

Tip

Adding your logo and company details makes your purchase orders look professional and helps suppliers identify your orders quickly.

Purchase Order Settings

Customize how purchase orders are generated and formatted.

Setting	Description
PO number prefix	A prefix added to all PO numbers (e.g., PO-, FR-). PO numbers auto-increment from here.
Default payment terms	Pre-filled on new POs (e.g., Net 30, Due on receipt). Can be overridden per PO.
Accent color	The primary color used on PO PDF headers and styling. Enter a hex code (e.g., #2563EB).
Default notes	Boilerplate notes included at the bottom of every PO (e.g., delivery instructions).
Default terms & conditions	Standard terms printed on PO PDFs (e.g., return policy, payment instructions).

Note

Changes to PO settings apply to newly created purchase orders only. Existing POs retain the settings they were created with.

Email Settings

Configure how StockrHub sends emails to suppliers and alert recipients.

Built-in Email

StockrHub includes a built-in email service that works without any configuration. Emails are sent from a StockrHub address on your behalf.

SMTP Configuration

For emails sent from your own domain, configure a custom SMTP server:

Setting	Description
SMTP host	Your mail server hostname (e.g., smtp.gmail.com)
SMTP port	The port number (typically 587 for TLS or 465 for SSL)
Username	Your SMTP account username
Password	Your SMTP account password (stored encrypted)
From address	The sender address for outgoing emails

Caution

SMTP credentials are encrypted at rest using AES-256-GCM. However, make sure you use an app-specific password or dedicated sending account rather than your primary email password.

Email Templates

StockrHub uses pre-built email templates for:

• Purchase order emails — Sent to suppliers with the PO PDF attached
• Low stock alerts — Sent to your team when items hit their reorder point

Templates include your company name and logo automatically.

Reorder Settings

Control how StockrHub calculates and presents reorder suggestions.

Setting	Description
Default reorder point	The default stock level threshold that triggers a low stock alert for new products (e.g., 10 units). Can be overridden per product.
Default reorder quantity	The default number of units to suggest ordering when a product hits its reorder point (e.g., 50 units). Can be overridden per product.
Auto-generate POs	When enabled, StockrHub automatically creates draft purchase orders when items fall below their reorder point, grouped by supplier.

Tip

Start with conservative reorder points and adjust based on your actual sales velocity. StockrHub’s demand forecasting will help you fine-tune these values over time.

Alert Settings

Configure notifications so your team stays informed about inventory levels.

Setting	Description
Low stock email alerts	Enable or disable email notifications when products fall below their reorder point.
Alert frequency	How often alert emails are sent: Real-time, Daily digest, or Weekly digest.
Alert recipients	A list of email addresses that receive low stock notifications. Add your purchasing team, warehouse managers, or anyone who needs visibility.

Note

Daily digest emails are sent at 8:00 AM in your store’s timezone. Weekly digests are sent every Monday morning.

Location Settings

If your Shopify store has multiple locations (warehouses, retail stores, fulfillment centers), you can control which ones StockrHub tracks.

• Enable/disable locations — Toggle tracking for each Shopify location. Disabled locations are excluded from inventory totals and reorder calculations.
• Primary location — Set which location is used as the default when creating purchase orders and receiving stock.

Caution

Disabling a location does not delete its data. Re-enabling it will restore historical inventory levels and include it in calculations again.

Supplier Defaults

Set default values that are pre-filled when creating new suppliers. These save time if most of your suppliers share similar terms.

Setting	Description
Default lead time	The default number of days from placing an order to receiving it (e.g., 14 days). Can be overridden per supplier.
Default payment terms	The default payment terms for new suppliers (e.g., Net 30). Can be overridden per supplier.

Tip

Even after setting defaults, you can customize lead time and payment terms on each individual supplier. Defaults simply speed up data entry when adding new suppliers.